3- Modifying Worksheets

(Open Exercise file) Back To Excel Index Page Back To Edmond Home Page

31- Opening old Worksheets Play Video

1) go to the office button at the top left hand side

2) Open office button

3) Click open folder

4) Navigate to the file that you already saved it from its location

5) Double click – open

32- Adding and deleting Worksheets Play Video

By default, Microsoft Office Excel provides three worksheets (worksheet: The primary document that you use in Excel to store and work with data. Also called a spreadsheet. A worksheet consists of cells that are organized into columns and rows; a worksheet is always stored in a workbook.) in a workbook, but you can insert additional worksheets (and other types of sheets, such as a chart sheet, macro sheet, or dialog sheet) or delete them as needed. If you have access to a worksheet template (template: A workbook that you create and use as the basis for other similar workbooks. You can create templates for workbooks and worksheets. The default template for workbooks is called Book.xlt. The default template for worksheets is called Sheet.xlt.) that you created or one that's available on Office Online, you can base a new worksheet on that template.

The name (or title) of a worksheet appears on its sheet tab at the bottom of the screen. By default, the name is Sheet1, Sheet2, and so on, but you can give any worksheet a more appropriate name.

Insert a new worksheet:

To insert a new worksheet, do one of the following:

* To quickly insert a new worksheet at the end of the existing worksheets, click the Insert Worksheet tab at the bottom of the screen.

* To insert a new worksheet before an existing worksheet, select that worksheet, and then on the Home tab, in the Cells group, click Insert, and then click Insert Sheet.

* You can also right-click the tab of an existing worksheet, and then click Insert. On the General tab, click Worksheet, and then click OK.

Insert multiple worksheets at once:

1. Hold down SHIFT, and then select the same number of existing sheet tabs of the worksheets that you want to insert in the open workbook.

For example, if you want to add three new worksheets, select three sheet tabs of existing worksheets.

2. On the Home tab, in the Cells group, click Insert, and then click Insert Sheet.

* You can also right-click the selected sheet tabs, and then click Insert. On the General tab, click Worksheet, and then click OK.

Rename a worksheet:

1. On the Sheet tab bar, right-click the sheet tab that you want to rename, and then click Rename.

2. Select the current name, and then type the new name.

* You can include the name of the sheet when you print the worksheet.

Delete a worksheet:

* On the Home tab, in the Cells group, click the arrow next to Delete, and then click Delete Sheet.

* You can also right-click the sheet tab of the worksheet that you want to delete, and then click Delete.

33- Inserting and Deleting cells Play Video

Insert cells on a worksheet

Tip  To cancel a selection of cells, click any cell on the worksheet.

1. On the Home tab, in the Cells group, click the arrow next to Insert, and then click Insert Cells.

* You can also right-click the selected cells and then click Insert on the shortcut menu.

2. In the Insert dialog box, click the direction in which you want to shift the surrounding cells.

* To quickly repeat the action of inserting a cell, click the location where you want to insert the cell, and then press CTRL+Y.

* If there is formatting, you can use Insert Options to choose how to set the formatting of the inserted cells.

Insert rows on a worksheet:

Do one of the following:

§ To insert a single row, select the row or a cell in the row above which you want to insert the new row. For example, to insert a new row above row 5, click a cell in row 5.

§ To insert multiple rows, select the rows above which you want to insert rows. Select the same number of rows as you want to insert. For example, to insert three new rows, you need to select three rows.

§ To insert nonadjacent rows, hold down CTRL while you select nonadjacent rows.

§ To quickly repeat the action of inserting a row, click the location where you want to insert the row, and then press CTRL+Y.

Insert columns on a worksheet:

§ To insert a single column, select the column or a cell in the column immediately to the right of where you want to insert the new column. For example, to insert a new column to the left of column B, click a cell in column B.

§ To insert multiple columns, select the columns immediately to the right of where you want to insert columns. Select the same number of columns as you want to insert. For example, to insert three new columns, you need to select three columns.

§ To insert nonadjacent columns, hold down CTRL while you select nonadjacent columns.

Or:

* Tip  To cancel a selection of cells, click any cell on the worksheet.

* On the Home tab, in the Cells group, click the arrow next to Insert, and then click Insert Sheet Columns.

*   You can also right-click the selected cells and then click Insert on the shortcut menu.

Delete cells, rows, or columns:

1) Select the cells, rows, or columns that you want to delete.

How to select cells, ranges, rows, or columns

To select	Do this
A single cell	Click the cell, or press the arrow keys to move to the cell.
A range of cells	Click the first cell in the range, and then drag to the last cell, or hold down SHIFT while you press the arrow keys to extend the selection. You can also select the first cell in the range, and then press F8 to extend the selection by using the arrow keys. To stop extending the selection, press F8 again.
A large range of cells	Click the first cell in the range, and then hold down SHIFT while you click the last cell in the range. You can scroll to make the last cell visible.
All cells on a worksheet	Click the Select All button. To select the entire worksheet, you can also press CTRL+A.
Nonadjacent cells or cell ranges	Select the first cell or range of cells, and then hold down CTRL while you select the other cells or ranges. You can also select the first cell or range of cells, and then press SHIFT+F8 to add another nonadjacent cell or range to the selection. To stop adding cells or ranges to the selection, press SHIFT+F8 again.
An entire row or column	Click the row or column heading. Row heading Column heading You can also select cells in a row or column by selecting the first cell and then pressing CTRL+SHIFT+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
Adjacent rows or columns	Drag across the row or column headings. Or select the first row or column; then hold down SHIFT while you select the last row or column.
Nonadjacent rows or columns	Click the column or row heading of the first row or column in your selection; then hold down CTRL while you click the column or row headings of other rows or columns that you want to add to the selection.
The first or last cell in a row or column	Select a cell in the row or column, and then press CTRL+ARROW key (RIGHT ARROW or LEFT ARROW for rows, UP ARROW or DOWN ARROW for columns).
The first or last cell on a worksheet or in a Microsoft Office Excel table	Press CTRL+HOME to select the first cell on the worksheet or in an Excel list. Press CTRL+END to select the last cell on the worksheet or in an Excel list that contains data or formatting.
Cells to the last used cell on the worksheet (lower-right corner)	Select the first cell, and then press CTRL+SHIFT+END to extend the selection of cells to the last used cell on the worksheet (lower-right corner).
Cells to the beginning of the worksheet	Select the first cell, and then press CTRL+SHIFT+HOME to extend the selection of cells to the beginning of the worksheet.
More or fewer cells than the active selection	Hold down SHIFT while you click the last cell that you want to include in the new selection. The rectangular range between the active cell (active cell: The selected cell in which data is entered when you begin typing. Only one cell is active at a time. The active cell is bounded by a heavy border.) and the cell that you click becomes the new selection.

1) Tip  To cancel a selection of cells, click any cell on the worksheet.

2) On the Home tab, in the Cells group, do one of the following:

§ To delete selected cells, click the arrow next to Delete, and then click Delete Cells.

§ To delete selected rows, click the arrow next to Delete, and then click Delete Sheet Rows.

§ To delete selected columns, click the arrow next to Delete, and then click Delete Sheet Columns.

Ø You can also right-click a selection of cells, rows, or columns, click Delete on the shortcut menu, and then click the option that you want.

3) If you are deleting a cell or a range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) of cells, in the Delete dialog box, click Shift cells left, Shift cells up, Entire row, or Entire column.

If you are deleting rows or columns, other rows or columns automatically shift up or to the left.

* Pressing DELETE deletes the contents of the selected cells only, not the cells themselves.

* Microsoft Office Excel keeps formulas up to date by adjusting references to the shifted cells to reflect their new locations. However, a formula that refers to a deleted cell displays the #REF! error value.

34- Freezing Areas of a Worksheet Play Video

You can view two areas of a worksheet and lock rows or columns in one area by freezing or splitting panes (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.). When you freeze panes, you select specific rows or columns that remain visible when scrolling in the worksheet.

For example, you would freeze panes to keep row and column labels visible as you scroll, as shown in the following example.

Worksheet window with row 1 frozen

When you split panes, you create separate worksheet areas that you can scroll within, while rows or columns in the non-scrolled area remain visible.

1. On the worksheet, do one of the following:

§ To lock rows, select the row below where you want the split to appear.

§ To lock columns, select the column to the right of where you want the split to appear.

§ To lock both rows and columns, click the cell below and to the right of where you want the split to appear.

Tip  To cancel a selection of cells, click any cell on the worksheet.

2. On the View tab, in the Window group, click Freeze Panes, and then click the option that you want.

* When you freeze panes, the Freeze Panes option changes to Unfreeze Panes so that you can unlock frozen rows or columns.

Split panes to lock rows or columns in separate worksheet areas:

1. To split panes, point to the split box at the top of the vertical scroll bar or at the right end of the horizontal scroll bar.

2. When the pointer changes to a split pointer or , drag the split box down or to the left to the position that you want.

3. To remove the split, double-click any part of the split bar that divides the panes.

Back To Top Back To Excel Index Page (Open Exercise file)

Back To Edmond Home Page

Copyright © Edmond Hakmeh 2009. All Rights Reserved