11- Customizing
your work environment
(Open Exercise file) Back To PowerPoint Index Page Back To Edmond Home Page
111- Changing popular options: Play Video
PowerPoint Options (Popular):
1-
Show Mini Toolbar on selection When you select
text on a slide or in a shape, you can show or hide a handy, miniature,
semi-transparent toolbar. The Mini Toolbar helps you work with fonts, font
styles, font sizing, alignment, text color, indent levels, bullet features, and
more. Select this check box to show the Mini Toolbar, or clear this check box
to hide the Mini Toolbar.
2-
Enable Live Preview When you turn Live Preview on, it allows you to
instantly preview changes to your presentation, taking the guess-work out of
formatting and adding effects. Select this check box to turn Live Preview on,
or clear this check box to turn Live Preview off.
3-
Show Developer tab in the Ribbon If you want to
access developer controls, write code, or create macros (macro: An action or a
set of actions that you can use to automate tasks. Macros are recorded in the
Visual Basic for Applications programming language.) in Microsoft Office
PowerPoint 2007, you must show the Developer tab in the Ribbon. Select
this check box to show the Developer tab in the Ribbon, or clear this
check box to hide the Developer tab in the Ribbon.
4-
Always use Clear Type Selected by
default, this option improves the appearance of text so that it is easier to
read. If you change this setting, you must restart Microsoft Office Word for
the setting to take effect.
5-
Notes
6-
This setting applies to all Office programs.
7-
On computers running Microsoft Windows XP, turning this option on
overrides the Clear Typesetting in Windows. This option is not available on
computers running Microsoft Windows Vista.
8-
ScreenTip style ScreenTips, windows that appear when you rest
the pointer on a command or control, can display a feature name, descriptive
text about a feature, and a link to Help.
9-
Shows only the feature name
10-
Shows the feature name, a description, and a link to Help
11-
In the ScreenTip style list, select one of the following:
12-
Show feature descriptions in ScreenTips This option
displays the name of the feature, a description of the feature, and a link to
Help (when applicable) when you rest your pointer on a command or control.
13-
Don't show feature descriptions in ScreenTips This option
displays only the name of the feature when you rest your pointer on a command
or control.
14-
Don't show ScreenTips This option hides
all feature names and descriptive text when you rest your pointer on a command
or control.
15-
Color scheme By using a consistent color scheme, all your materials can look
consistent and professional. To set the color scheme, select Blue, Silver, or
Black from the list.
Personalize your copy of Office:
1-
When you create or edit a presentation, you can identify yourself as the
author or editor.
2-
User name Type your name as you want it to appear in author-based fields,
such as in Properties.
3-
Initials Type your initials as you want them to appear in initial-based
fields, such as in review comments.
4-
Language Settings Click this button to set the language
preferences that you want to use to create and edit presentations.
Back To Top Back To PowerPoint Index Page (Open Exercise file)
112- Modifying the quick access toolbar: Play Video
Customize the Quick Access Toolbar:
The Quick Access Toolbar is a customizable toolbar that contains a set
of commands that are independent of the tab that is currently displayed. You
can add buttons that represent commands to the Quick Access Toolbar, and you
can move the Quick Access Toolbar from one of the two possible locations.
Move the Quick Access Toolbar:
1-
The Quick Access Toolbar can be located in one of two places:
2-
Upper-left corner next to the Microsoft Office Button
3-
Below the Ribbon
4-
If you don't want the Quick Access Toolbar to be displayed in its
current location, you can move it to the other location. If you find that the
default location next to the Microsoft Office Button
5-
Click Customize Quick Access Toolbar
6-
In the list, click Show Below the Ribbon.
Add a command to the Quick Access Toolbar by using the Program Name Options dialog box:
1-
You can add a command to the Quick Access Toolbar from a list of
commands in the Program Name Options dialog box, where Program
Name is the name of the program you are in, for example, Word Options
2-
Do one of the following:
3-
Use the Microsoft Office Button
4-
Click the Microsoft Office Button
5-
Click Customize.
6-
Use the Quick Access Toolbar
7-
Click Customize Quick Access Toolbar
8-
In the list, click More Commands.
9-
In the Program Name Options dialog box, in the Choose
commands from list
10-
In the list of commands in the selected category, click the command that
you want to add to the Quick Access Toolbar, and then click Add.
11-
After you finish adding any other command that you want, click OK.
Add a command to the Quick Access Toolbar directly from the Ribbon:
1-
You can also add a command to the Quick Access Toolbar directly from
commands that are displayed on the Ribbon.
2-
On the Ribbon, click the appropriate tab or group to display the command
that you want to add to the Quick Access Toolbar.
3-
Right-click the command, and then click Add to Quick Access Toolbar on the shortcut menu.
4-
Note Only
commands can be added to the Quick Access Toolbar. The contents of most lists,
such as indent and spacing values and individual styles, which also appear on
the Ribbon, cannot be added to the Quick Access Toolbar.
Back To Top Back To PowerPoint Index Page (Open Exercise file)
113- Adjusting advanced options: Play Video
1-
Click the Microsoft Office Button
2-
Click Advanced.
3-
Look for the setting on the Advanced category. The settings are
organized by feature category.
4-
Many less commonly used Microsoft Office PowerPoint 2007 options are
located in the Advanced pane in the PowerPoint Options dialog
box.
Editing options:
1-
When selecting, automatically select entire word Select this check
box to select the entire word when you click a word, or clear this check box to
select an individual letter in a word when you click a word.
2-
Allow text to be dragged and dropped Select this
check box to move or copy text within a presentation or from Office PowerPoint
2007 to another Microsoft Office program by dragging the text, or clear this
check box to prevent dragging text to move or copy it.
3-
Automatically switch keyboard to match language of surrounding text Select this check
box when you are working with text in different languages. Office PowerPoint
2007 automatically detects the language in which the insertion point is placed,
and switches to the correct keyboard language.
4-
Maximum number of undo On the Quick
Access Toolbar, the Undo command allows you to undo one or more of the
recent changes that you made to your presentation. In this box, enter the
number of times that you can click Undo to undo your changes at any
particular time.
5-
The Undo command on the Quick Access Toolbar
Cut, copy, and paste
1-
Use smart cut and paste Select this check
box if you want PowerPoint to adjust the spacing of words and objects that you
paste into your presentation. Smart cut and paste ensures that pasted content
does not run up against other words or objects that appear before or after the
content that you paste. Clear this check box if you do not want PowerPoint to
automatically adjust the spacing of words or objects.
2-
Show Paste Options buttons Select this check
box to show the Paste Options buttons, or clear this check box to hide
the Paste Options buttons. The Paste Options buttons appear
alongside text that you paste. By using these buttons, you can quickly choose
between keeping the source formatting and pasting text only.
3-
Note When you
clear the Show Paste Options buttons check box, you turn off this
feature in all Office programs in which it is an option.
Display:
1-
Show this number of recent documents Enter the number
of recently opened or edited presentations that you want to appear in the Recent
Documents list. To view the Recent Documents list, click the Microsoft
Office Button
2-
Show all windows in the Taskbar Select this check
box if you want PowerPoint to display all windows (identified by individual
file names) on the Microsoft Windows taskbar, enabling you to move among
presentations quickly and easily, or clear this check box to show only the
active presentation window.
3-
Show shortcut keys in ScreenTips Select this check
box to show the keyboard shortcuts in all ScreenTips, or clear this check
box to hide the keyboard shortcuts in all ScreenTips.
4-
Show vertical ruler Select this check box to show the vertical
ruler, or clear this check box to hide the vertical ruler. The vertical ruler
is a bar that appears alongside your PowerPoint presentation and that you can
use to measure and align objects
5-
Note If you
select the Show vertical ruler check box, and on the View tab, in
the Show/Hide group, you select the Ruler check box, the vertical
and horizontal rulers appear. If you clear the Show vertical ruler check
box, and then on the View tab, in the Show/Hide group, you select
the Ruler check box, only the horizontal ruler appears.
6-
Open all documents using this view Select and option
from the list to specify that all presentations open in a specific view each
time that you start PowerPoint.
Slide Show:
1-
Show menu on right mouse click Select this
check box to show a shortcut menu when you right-click a slide in Slide Show
view, or clear this check box to prevent the shortcut menu from showing.
2-
Show popup toolbar Select this check box to show a toolbar at the
bottom of a full screen presentation that allows you to navigate between slides
and apply annotations to your presentation, or clear this check box to hide the
toolbar.
3-
Prompt to keep ink annotations when exiting Select this check
box to be prompted to save your changes when you write on slides during a
presentation, or clear this check box to exit without being prompted to save
your ink annotations.
4-
End with black slide Select this check box to insert a black slide at
the end of your presentation, or clear this check box to end your presentation
without a black slide. If you clear this check box, the last thing your
audience sees is the last slide in your presentation, rather than a black
slide.
Print:
1-
Print in background Select this check box to work in
PowerPoint while you print your presentation (printing can slow the response
time in PowerPoint), or clear this check box to turn off background printing
when you want rapid response time while you work in PowerPoint.
2-
Print TrueType fonts as graphics Select this
check box to turn your fonts into vector graphics so that your fonts
will be printed clearly and at any size (or scale), or clear this check box if
the print quality or scalability is not important to you.
3-
Print inserted objects at printer resolution Select this check
box when you want quality printouts of inserted objects, such as pie charts or
tables, or clear this check box to ignore distorted or vertically stretched objects
when printing.
4-
High quality Select this check box when you want to see improvements in your print
jobs such as increased resolution, blended transparent graphics, or printed
soft shadows. By selecting this option, you get the best possible output, but
printing may take longer.
5-
Align transparent graphics at printer resolution Select this check box
to ensure that your transparent content lines up properly with all other
content. By selecting this option, PowerPoint uses the printer's resolution to
print, which can slow down performance if the printer has a very high
resolution.
When printing this document:
1-
When printing this document In this
list, select the presentation that you want to apply settings to, and then
click one of the following:
2-
Use the most recently used print settings To print the
presentation according to the options that you used previously in the Print dialog box, click this button.
3-
Use the following print settings To choose
new print settings for the presentation, click this button, and then do the
following:
4-
Print what In this list, select what you want to print.
5-
Color/grayscale In this list, select the setting that you want.
For information about printing in color, grayscale, or black and white, see
Print your slides.
6-
Print hidden slides Select this check box to print slides that you
have previously hidden, or clear this check box to print only slides that are
not hidden. For information about why you would want to hide a slide and how to
hide a slide.
7-
Scale to fit paper Select this check box to scale the contents of a
slide, handout, or notes page to fit the paper size that you are printing on,
or clear this check box to print the default font and object sizes on the
default paper size.
8-
Frame slides Select this check box to add a border-like frame around each
slide, or clear this check box if you do not want a frame around each slide.
Back To Top Back To PowerPoint Index Page (Open Exercise file)
|
