E.H. MS PPT Training

1- Getting started with PowerPoint

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11- Starting PowerPoint: Play Video

· The Microsoft Office PowerPoint 2007 is a member of the Microsoft Office 2007 suite of programs. The primary function is to produce presentation materials.

· A presentation is any kind of interaction between a speaker and audience, but it usually involves one or more of the following visual aids: LCD projectors, 35mm slides, overhead transparencies, computer-based slides (either local or at a Web site), handouts, and speaker notes.

· A PowerPoint presentation is made up of a series of slides that can contain charts, diagrams, pictures, Smart Art diagrams, bulleted lists, eye-catching text, multimedia video and sound clips, and more.

· PowerPoint 2007 provides a variety of professionally designed templates, themes, and style galleries to help you create great-looking presentations.

· To start PowerPoint 2007 from the Start Menu

· Click on the Start button, point to All Programs then Microsoft Office and click on Microsoft Office PowerPoint 2007.

start PowerPoint 2007

· The first screen that you will see a new blank presentation begins automatically with one slide.

12- Opening and closing presentations Play Video

Open a file:

1- Click the Microsoft Office Button , and then click Open.

2- On the File menu, click Open.

3- In the Look in list, click the folder, drive, or Internet location that contains the file that you want to open.

4- In the folder list, locate and open the folder that contains the file.

5- Click the file, and then click Open.

Close a file:

1- Click the Microsoft Office Button , and then click close

13- Understanding the interface Play Video

1- The Microsoft Office Button replaces the File menu and is located in the upper-left corner of the Microsoft Office programs.

2- When you click the Microsoft Office Button , you see the same basic commands available in earlier releases of Microsoft Office to open, save, and print your file.

3- However, in the 2007 Office release, more commands are now available, such as Finish and Publish.

14- Navigating the interface Play Video

Overview of PowerPoint views

PowerPoint has four main views: Normal view, Slide Sorter view, Notes Page view, and Slide Show view.

Normal view

Normal view is the main editing view, where you write and design your presentation. This view has four working areas:

Normal view

Outline tab This is a great place to start writing your content — to capture your ideas, plan how you want to present them, and move slides and text around. The Outline tab shows your slide text in outline form.

Slides tab This is a great place to view the slides in your presentation as thumbnail-sized images while you edit. The thumbnails make it easy for you to navigate through your presentation and to see the effects of any design changes. You can also easily rearrange, add, or delete slides here.

Slide pane In the upper-right section of the PowerPoint window, the Slide pane displays a large view of the current slide. With the current slide shown in this view, you can add text and insert pictures (picture: A file (such as a metafile) that you can ungroup and manipulate as two or more objects, or a file that stays as a single object (such as bitmaps).), tables, Smart Art graphics, charts, drawing objects, text boxes, movies, sounds, hyperlinks, and animations.

Notes pane In the Notes pane below the Slide pane, you can type notes that apply to the current slide. Later, you can print your notes and refer to them when you give your presentation. You can also print notes to hand out to your audience or include the notes in a presentation that you send to the audience or post on a Web page.

You can switch between the Slides and Outline tabs. The Slides and Outline tabs change to display symbols if the pane becomes too narrow. To change the display of the Outline tab or Slides tab, see Show or hide Outline or Slides tab.

Slide Sorter view:

Slide Sorter view is a view of your slides in thumbnail form.

Slide sorter view

Notes Page view:

You can type your notes in the Notes pane, which is located just below the Slide pane in Normal view. However, if you want to view and work with your notes in full page format, on the View tab, in the Presentation Views group, click Notes Page.

Notes Page view

Slide Show view:

Slide Show view takes up the full computer screen, like an actual presentation. In this view, you see your presentation the way your audience will. You can see how your graphics, timings, movies, animated. Effects and transition effects will look during the actual presentation.

Widen pane by dragging border

Increase the size of the pane that contains the Outline and Slides tabs.

Create a presentation in Outline view:

1. On the View tab, in the Presentation Views group, click Normal.

2. In the pane that contains the Outline and Slides tabs, click the Outline tab.

3. On the Outline tab, place the pointer, and then either paste your content or begin typing text.

View a presentation in Outline view:

1. On the View tab, in the Presentation Views group, click Normal.

2. In the pane that contains the Outline and Slides tabs, click the Outline tab.

15- Navigating a presentation Play Video

When you create a presentation, you may want to change the order of your slides.

1- In the pane that contains the Outline and Slides tabs, click the Slides tab.

2- On the Home tab, select the slide thumbnails that you want to move, and then drag them to their new location.

3- Or on the right hand side you can use the scroll bars to move up and down the slides

4- You can also use the fast scroll bar to navigate through the slides

5- Also you have at the bottom the navigation bottoms to move slide by slide up or down.

6- You can use also shortcuts using the keyboard for example hitting the page down key will move you down a slide at a time and page up moves you a slide up at a time.

7- To move down to the end of the presentation hold down the control key on the keyboard and hit the end key this will take you to the last slide. Inversely you can hold down the CTR key and hit the home bottom this will take you to slide number 1 in your presentation.

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