6- Proofing your content
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61- Checking spelling Play Video
1-
When you check spelling automatically while you type, you can be more
confident that you won't have to correct a lot of spelling mistakes when you
are ready to deliver your document. Your Microsoft Office program can flag
misspelled words while you work so that you can easily spot them, as in the
following example.
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You can right-click the misspelled word to see suggested corrections.
4-
Depending on the Microsoft Office program you are using, right-clicking
a word can provide you with other options, such as adding the word to your
custom dictionary.
5-
After you enable automatic grammar checking, Word and Outlook flag the
potential grammar and style mistakes while you work in Word documents and in
opened Outlook items (except Notes), as shown in the following example.
6-
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You can right-click the mistake for more options.
8-
On the menu that is shown, you may be given a suggested correction. You
also can choose to ignore the error or click About This Sentence to see
why the program considers the text to be a mistake.
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62- Finding synonyms and Translating text Play Video1 Play Video2
Ø
Using the Research feature, you can look up synonyms (different words
with the same meaning) and antonyms (words with the opposite meaning) in the thesaurus.
Ø
In an open message, click the message body, and then on the Message tab, in the Proofing group, click Spelling, and then click Thesaurus.
Ø
Using the Research feature, you can look up synonyms
(different words with the same meaning) and antonyms (words with the opposite
meaning) in the thesaurus.
Ø
you can look
up a word quickly if you right-click anywhere in the document, presentation,
open message, or previewed message in the Reading Pane, and then click Synonym on the shortcut menu.
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On
the Review tab, click Thesaurus.
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On
the Tools menu, click Research, and then in the All Reference
Books list, click Thesaurus.
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Press ALT and click the word that you want to look
up. Results appear in the Research task in an open message,
click the message body, and then on the Message tab, in the Proofing group, click Spelling, and then click Translate.
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In the Reading Pane, right-click the message body, and then click Translate on the shortcut menu.
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On the Review tab, click Translate.
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On the Tools menu, click Research, and then in the All
Reference Books list, click Translation.
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If this is the first time you have used translation services, click OK to install the bilingual dictionaries and enable the translation service
through the Research task pane.
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To change the languages that are used for translation, in the Research task pane, under Translation, select the languages that you want to
translate From and To. For example, to translate English
to French, click English (U.S.) in the from list and French
(France) in the to list.
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To customize which resources are used for translation, click Translation
options, and then select the look-up options that you want.
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To translate a specific word, press ALT and click a word. The results
appear in the Research task pane under Translation.
9-
Using ALT+Click is not supported in Microsoft Office PowerPoint.
Instead, type the word or phrase in the Search for box, and then click Start
Searching
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To translate a short phrase, select the words press ALT and click the
selection. The results appear in the Research task pane under Translation.
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Using ALT+Click is not supported in Microsoft Office PowerPoint.
Instead, type the word or phrase in the Search for box, and then click Start
Searching
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To translate a whole document, in the Research task pane, under Translation,
click Translate the whole document
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Privacy Alert If you choose to translate your whole document, your
document is sent unencrypted to a third-party translation service. As with any
information that is sent unencrypted over the Internet, it might be possible
for other people to see the document.
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To translate a word or phrase, type the word or phrase in the Search
for box, and then click Start Searching
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pane.
4-
Using
ALT+Click is not supported in Microsoft Office PowerPoint. Instead, type the
word or phrase in the Search for box, and then click Start Searching
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63- Other document proofing options Play Video When correcting spelling in Office programs
1-
Ignore words in UPPERCASE Select
this check box to bypass words that are typed in uppercase letters, or clear
this check box to flag all words typed in uppercase letters.
2-
Ignore words that contain numbers Select
this check box to bypass words that contain numbers, or clear this check box to
flag all words that contain numbers.
3-
Ignore Internet and file addresses Select
this check box to bypass all Internet and file addresses, or clear this check
box to flag all Internet and file addresses.
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Flag repeated words Select
this check box to flag words that appear more than once in a sentence, or clear
this check box to bypass all words that appear more than once in a sentence.
5-
Enforce accented uppercase in French If
you are working with French text, select this check box to flag non-accented
uppercase characters as spelling errors, or clear this check box to bypass
non-accented uppercase characters.
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Suggest from main dictionary only Select
this check box to ensure that PowerPoint offers you suggestions only from the
original, built-in dictionary in PowerPoint, or clear this check box to allow
PowerPoint to offer suggestions from the original, built-in dictionary in
PowerPoint and from your custom dictionaries.
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Custom Dictionaries Click
this button if you want to create, add, remove, edit, or change the language of a
custom dictionary.
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French modes In
1990, the French Spelling Reform of 1990 changed the spelling of about 2000
French words and some French grammar rules. Although the reform is not
universally accepted, you can specify the version that you want to use to check
French grammar and spelling — the traditional grammar and spelling, the
new grammar and spelling, or both. In the French modes list, select one
of the following:
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Traditional and new spellings Checks
both new and traditional grammar and spelling.
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Traditional spelling Checks
traditional grammar and spelling only.
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New spelling Checks
new grammar and spelling only.
When correcting spelling in PowerPoint
12-
Check spelling as you type Select
this check box to check the spelling of words as you type them, or clear this
check box if you do not want to check spelling as you type.
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Use contextual spelling Select
this check box to find and fix contextual spelling mistakes, or clear this
check box to ignore contextual spelling. The following examples of contextual
spelling mistakes can be corrected by selecting this check box:
14-
I will see you there.("Their"
should be "there")
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There are to people in the group.("To"
should be "two
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