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101- Using comments: Play Video To send your Office PowerPoint 2007 presentation to reviewers,
attach your presentation to an e-mail message. Reviewers can comment on your
presentation by using the Comments features (located on the Review tab, in the
Comments group) in Office PowerPoint 2007, and then attach the marked-up
presentation to an e-mail message to you. By using the Comments features in
Office PowerPoint 2007
1- Open a PowerPoint presentation
2- Go to the review tab and click new comment
3- Add the comment
4- Click out of the comment on the slide to close comment box
5- Marker stays on presentation
6- To edit comment from toolbar or double click on it
7- Click Save to save changes
8- New comment will be inserted right where my curser is located
9- To delete a comment click delete to delete the entire comment or
delete all
102- Protecting presentations: Play Video To allow only authorized reviewers to view or modify your content, you
can help secure your entire document with a password.
1-
Click the Microsoft Office Button
2-
Click Tools, and then click General Options.
3-
Do one or both of the following:
4-
If you want reviewers to enter a password before they can view the
document, type a password in the Password to open box.
5-
If you want reviewers to enter a password before they can save changes
to the document, type a password in the Password to modify box.
Mark document as final: Open the document that is marked as final.
Click the Microsoft Office Button
Enable editing for a document that is marked as final:
1-
The Mark as Final command is selected in documents that have been
marked as final. If you want to edit a document that is marked as final, you
can click the Mark as Final command.
2-
You can also recognize that a document has been marked as final by
looking for the Mark as Final icon in the status bar.
3-
Open the document that is marked as final.
4-
Click the Microsoft Office Button
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103- Sending a presentation: Play Video Send a clip in e-mail:
1-
Click the clip (clip: A single media file,
including art, sound, animation, or movies.) that you want to send
as an attachment.
2-
On the File menu, click Send to Mail Recipient (as Attachment).
3-
In the To and Cc boxes, enter recipient names separated by
semicolons.
4-
The clip's name appears in the Subject box; however, you can type
your own subject.
5-
Click Send.
104- Creating a PowerPoint show: Play Video
1-
Click the Microsoft Office Button
2-
Save it in new location suppose desktop.
3-
In the File name box, type a file name.
4-
In the Save as type list, change PowerPoint presentation to
PowerPoint show and then click Save. New PowerPoint version is saved.
5-
Close the file and navigate to desktop.
6-
You see the file is saved as extension (.ppsx)
7-
Double click the file and you can see directly the show.
8-
You can see the slide show, the animation etc.
9-
Navigate through the slides and when you finish the last slide you
see (end of slide show)
105- Creating a web presentation: Play Video
1-
Click the Microsoft Office Button
2-
In the File name box, type a file name, or do nothing to accept
the suggested file name.
3-
In the Save as type list, select Web Page, and then click Publish.
4-
In the Publish as Web Page dialog box, click Web Options.
5-
On the General tab, clear the Add slide navigation controls check
box, and then click OK.
6-
In the Publish as a Web Page dialog box, click Publish.
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106- Using hyperlinks: Play Video
Create a hyperlink to a slide in the same presentation:
1-
In Normal view, select the text or the object that you want to use as a
hyperlink.
2-
On the Insert tab, in the Links group, click Hyperlink.
3-
Under Link to, click Place in This Document.
4-
Do one of the following:
5-
Link to a custom show in the current presentation:
6-
Under Select a place in this document, click the custom show that
you want to use as the hyperlink destination.
7-
Select the Show and return check box.
8-
Link to a slide in the current presentation:
9-
Under Select a place in this document, click the slide that you
want to use as the hyperlink destination.
Create a hyperlink to a slide in a different presentation:
1-
In Normal view, select the text or the object that you want to use as a
hyperlink.
2-
On the Insert tab, in the Links group, click Hyperlink.
3-
Under Link to, click Existing File or Web Page.
4-
Locate the presentation that contains the slide that you want to link
to.
5-
Click Bookmark, and then click the title of the slide that you
want to link to.
Create a hyperlink to an e-mail address:
1-
In Normal view, select the text or the object that you want to use as a
hyperlink.
2-
On the Insert tab, in the Links group, click Hyperlink.
3-
Under Link to, click E-mail Address.
4-
In the E-mail address box, type the e-mail address that you want
to link to, or in the Recently used e-mail addresses box, click an e-mail
address.
5-
In the Subject box, type the subject of the e-mail message.
Create a hyperlink to a page or file on the Web:
1-
In Normal view, select the text or the object that you want to use as a
hyperlink.
2-
On the Insert tab, in the Links group, click Hyperlink.
3-
Under Link to, click Existing File or Web Page, and then
click Browse the Web
4-
Locate and select the page or file that you want to link to, and then
click OK.
Create a hyperlink to a new file:
1-
In Normal view, select the text or the object that you want to use as a
hyperlink.
2-
On the Insert tab, in the Links group, click Hyperlink.
3-
Under Link to, click Create New Document.
4-
In the Name of new document box, type the name of the file that
you want to create and link to.
5-
If you want to create a document in a different location, under Full
path, click Change, browse to the location where you want to create
the file, and then click OK.
6-
Under When to edit, click whether you want to edit the file now or
later.
107- Adding actions buttons: Play Video
1-
On the Insert tab, in the Illustrations group, click the
arrow under Shapes, and then click the More button
2-
Under Action Buttons, click the button that you want to add.
3-
Click a location on the slide, and then drag to draw the shape for the
button.
4-
In the Action Settings dialog box, do one of the following:
5-
To choose the behavior of the action button when you click it, click the Mouse Click tab.
6-
To choose the behavior of the action button when you move the pointer
over it, click the Mouse Over tab.
7-
To choose what will happen when you click or move the pointer over the
action button, do one of the following:
8-
If you don't want anything to happen, click None.
9-
To create a hyperlink, click Hyperlink to, and then select the
destination for the hyperlink.
10-
To run a program, click Run program, click Browse, and
then locate the program that you want to run.
11-
To run a macro (macro: An action or a set
of actions that you can use to automate tasks. Macros are recorded in the
Visual Basic for Applications programming language.), click Run macro,
and then select the macro that you want to run.
12-
If you want the shape that you chose as an action button to perform an
action, click Object action, and then select the action that you want it
to perform.
13-
To play a sound, select the Play sound check box, and then select
the sound that you want to play.
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108- Packaging a presentation on CD: Play Video
Copy a presentation to
a CD, network, or local disk drive:
1-
When you copy your Microsoft Office PowerPoint 2007 presentation to a
CD, a network, or a local disk drive on your computer, Microsoft Office
PowerPoint Viewer 2007 and any linked files (such as movies or sounds) are
copied as well.
2-
Office PowerPoint 2007 does not support the direct burning of content to
any DVD formats. As an alternative, follow the steps below to copy your
presentation to a folder, and then use DVD-burning software to import the
content and create a DVD.
3-
Important, Before you copy and distribute your presentation, inspect your
presentation for hidden data and personal information (see step 10 below), and
then decide whether it is appropriate to include this information in the copied
presentation. Hidden information might include your name as the presentation's
creator, your company's name, and other confidential information that you might
not want outsiders to see. Also, check your presentation for objects or hidden slides that
are formatted as invisible.
Copy your presentation:
1-
Open the presentation that you want to copy, or, if you are working with
a new presentation that has not been saved, save the presentation.
2-
Do one of the following:
3-
If you are copying your presentation to a network or to a local disk
drive on your computer, go to step 3.
4-
In PowerPoint, if you copy your presentation to a CD, make sure that you
copy all of the files in a single operation. After the first set of files is
copied, you cannot add any more files to the disc by using PowerPoint. However,
you can use Windows Explorer to copy additional files to a CD-R or CD-RW that
contains existing files. See Windows Help for more details.
5-
On the Microsoft Office Button, point to the arrow next to Publish,
and then click Package for CD.
6-
In the Package for CD dialog box, in the Name the CD box,
type a name for the CD or the folder that you want to copy your presentation
to.
7-
To choose the presentations that you want to copy and the order in which
you want them to play, do the following:
8-
To add a presentation, click Add Files, select the presentation
that you want to add, and then click Add. Repeat this step for each
presentation that you want to add.
9-
To remove a presentation or file from the Files to be copied list, select the presentation or file, and then click Remove.
10-
Click Options.
11-
Under Package type, do one of the following:
12-
To specify how a presentation will play in the PowerPoint Viewer, click Archive
Package (do not update file formats), and then select an option in the Select
how presentations will play in the viewer list.
13-
To make a package that you are certain viewers will view on a computer
that has PowerPoint or PowerPoint Viewer installed, click Archive Package
(do not update file formats).
14-
Under Include these files, do one or both of the following:
15-
To ensure that files that are linked to your presentation are included
in the package, select the Linked files check box. Files that are linked
to your presentation can include Microsoft Office Excel worksheets that are
linked to charts, sound files, movie clips, and more.
16-
To require other users to supply a password before they can open or edit
any of the copied presentations, under Enhance security and Privacy,
type the password or passwords that you want to require to open the
presentation, edit it, or both.
17-
Passwords apply to .pptx, .ppt, .potx, .pot, .ppsx, .pps, .pptm, .ppa,
.ppam, .mhtml, and .mht files that have been converted to .ppt files, in the
copied presentations. If any of the files that you copy already have passwords
assigned to them, PowerPoint prompts you to choose between keeping the
previously assigned passwords for those files and overriding them with the new
passwords. If you choose to override the previously assigned passwords, they
are no longer accepted for the copied versions of the files. However, they are
still accepted for the original versions.
18-
To inspect your presentation for hidden data and personal information,
select the Inspect presentations for inappropriate or private information check box.
19-
Click OK to close the Options dialog box.
20-
Do one of the following:
21-
If you are copying your presentation to a network or to a local disk drive
on your computer, click Copy to Folder, enter a folder name and
location, and then click OK.
22-
If you are copying your presentation to a CD, click Copy to CD.
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109- Using a digital signature: Play Video
A digital signature is used to authenticate (authenticate: The
process of verifying that people and products are who and what they claim to
be. For example, confirming the source and integrity of a software publisher's
code by verifying the digital signature used to sign the code.)
Digital information, such as documents, e-mail messages, and macros by
using computer cryptography. Digital signatures help to establish the following
assurances:
1-
When you review any signed content, you should look at the attached
signature details and the certificate used to create that signature to find out
whether there are any potential problems.
2-
With the document open, click the Microsoft Office Button
3-
Click View Signatures.
4-
Tip You can also
click the signatures button at the bottom of your screen.
5-
In the Signatures pane, click the signature that you want to
view, click the arrow next to the signature name, and then click Signature
Details.
6-
7-
In the Signature Details dialog box, click View.
8-
Evaluating the digital signature is covered in the last section in this
article, How to tell if a digital signature is trustworthy.
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View a digital signature in a signed e-mail message:
1-
Open the digitally signed message.
2-
Look at the Signed By status line and note the e-mail address of
the person who signed the message.
3-
Important It is not enough to check the e-mail address in the From line, because it is necessary to verify who actually signed the message, and
not just who sent it. If the e-mail address in the From line does not
match the e-mail address in the Signed By status line, the Signed by line is the one to use in identifying who actually sent the message.
4-
Check to see whether the signature is valid or invalid.
5-
If the button on the Signed By status line appears similar to the
following Signature button
6-
If a red underline appears under the Signed By status line and if
the button appears as an exclamation mark, the signature is invalid. For more
information about the status of the signature, click the button.
7-
To see more information about why there is a problem with the digital
signature, such as the certificate being invalid, click Details.
8-
In the next security dialog box that appears, click View Details to see information about the certificate used in the digital signature.
View a digital signature for a signed macro:
1-
When you open a document that contains a signed macro project and there
is a problem with the signature, the macro is disabled by default and the
Message Bar appears to notify you of a potentially unsafe macro. However, this
does not occur if you are opening the document from a trusted location.
2-
If the macros have been signed, you can view the certificates for the
files by doing the following:
3-
On the Message Bar, click Options.
4-
If the macros are signed, you see in the security dialog box a Signature area that looks similar to the following illustration.
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5-
Show Signature Details.
Word
Open the file that contains the macro project that you
want to sign.
On the Developer tab, in the Code group,
click Visual Basic.
If the Developer tab is not available, click
the Microsoft Office Button
Note The Ribbon is part of the Microsoft Office Fluent user
interface.
In the Visual Basic Project Explorer, select the
project that you want to sign.
On the Tools menu, click Digital Signature.
Do one of the following:
If you haven't previously selected a digital
certificate or want to use another one, click Choose, select the
certificate, and then click OK twice.
To use the current certificate, click OK.
Excel
Open the file that contains the macro project that you
want to sign.
On the Developer tab, in the Code group,
click Visual Basic.
If the Developer tab is not available, click
the Microsoft Office Button
Note The Ribbon is part of the Microsoft Office Fluent user
interface.
In the Visual Basic Project Explorer, select the
project that you want to sign.
On the Tools menu, click Digital Signature.
Do one of the following:
If you haven't previously selected a digital
certificate or want to use another one, click Choose, select the
certificate, and then click OK twice.
To use the current certificate, click OK.
PowerPoint
Open the file that contains the macro project that you
want to sign.
On the Developer tab, in the Code group,
click Visual Basic.
If the Developer tab is not available, click
the Microsoft Office Button
Note The Ribbon is part of the Microsoft Office Fluent user
interface.
In the Visual Basic Project Explorer, select the
project that you want to sign.
On the Tools menu, click Digital Signature.
Do one of the following:
If you haven't previously selected a digital
certificate or want to use another one, click Choose, select the
certificate, and then click OK twice.
To use the current certificate, click OK.
Outlook
Open the file that contains the macro project that you
want to sign.
On the Tools menu, point to Macro, and
then click Visual Basic Editor.
In the Visual Basic Project Explorer, select the
project that you want to sign.
On the Tools menu, click Digital Signature.
Do one of the following:
If you haven't previously selected a digital
certificate or want to use another one, click Choose, select the
certificate, and then click OK twice.
To use the current certificate, click OK
How to tell if a digital signature is trustworthy:
1-
This section describes what you should look for when you evaluate the
trustworthiness of a digital signature.
2-
The digital signature is OK
3-
A valid digital signature is identified by a message at the top of the Digital
Signature Details dialog box, confirming that the digital signature is OK.
You should also note the timestamp details under Countersignatures. The
timestamp details indicate that the certificate authority — in this
example, VeriSign — has verified and approved the digital signature.
4-
The date for the time stamp — in this case, August 7, 2003 —
should be within the Valid from date range in the certificate. To see
the date range in the digital signature, click View Certificate.
5-
The publisher — in this case, Microsoft Corporation — should
be a trusted publisher by default on computers running the Microsoft Windows
operating system. Certificates for Microsoft are located in the Trusted Root
Certification Authorities store. If the publisher is not trusted by default,
you must explicitly trust the publisher. Otherwise, the content signed by that
publisher does not pass the security software checks.
6-
Checking for the red X
7-
A digital signature that presents problems shows the image with a red X.
8-
The red X can appear for the following reasons:
9-
The digital signature is invalid for some reason. (For example, the
content has been altered since it was signed.)
10-
This digital signature is expired.
11-
The certificate (certificate: A
digital means of proving identity and authenticity. Certificates are issued by
a certification authority, and like a driver's license, can expire or be
revoked.) associated with the digital signature was not issued by a certificate authority
(CA) (certificate authority (CA): A commercial organization that issues
digital certificates, keeps track of who is assigned to a certificate, signs
certificates to verify their validity, and tracks which certificates are
revoked or expired.). For example, it might be a self-signed certificate created by using
Selfcert.exe.
12-
The publisher is not trusted.
13-
What you should you do if there is a problem with a signature
14-
When there is a problem with a digital signature, then depending upon
your situation, you can do any of the following:
15-
You can contact the source of the signed content, and let them know that
there is a problem with the signature.
16-
Contact the IT administrator in charge of your organization's security
infrastructure.
If you feel that the
macro or other active content associated with the document is trustworthy, you
can save the document to a trusted location (See blow, how to obtain or
create a certificate for signing). Documents in trusted locations are
allowed to run without being checked by the Trust Center security system. Using
trusted locations is a better option than lowering your security level settings
for all macros.
Obtain a digital certificate for signing
You can obtain a digital
certificate from a commercial certificate authority (CA) or from your internal
security administrator or Information Technology (IT) professional.
Microsoft maintains a list of trusted third-party
commercial certificate authorities to enable secure and usable e-commerce for
Microsoft Windows users. These certificate authorities validate the identity
and entitlement of an applicant, and as an output of this process, issue the
applicant a digital certificate.
Digital
certificates can be used to prove the identity of a remote person or resource,
since not all certificate authorities follow the same operational practices.
Microsoft uses an independent third-party audit (Web Trust for Certificate
Authorities) along with other technical requirements to ensure our customers
are have access to trustworthy CAs.
Create your own digital certificate for self-signing
Because a digital
certificate that you create isn't issued by a formal certificate authority,
macro projects that are signed by using such a certificate are referred to as
self-signed projects. Microsoft Office trusts a self-signed certificate only on
a computer that has that certificate in your Personal Certificates store.
Create a self-signing certificate
Click the Start button, point to All Programs, click Microsoft
Office, click Microsoft Office Tools, and then click Digital
Certificate for VBA Projects. In the Your certificate's name box,
type a descriptive name for the certificate.
When the certificate confirmation message appears, click OK.
To view the certificate in the Personal Certificates store, do the
following:
Open Windows Internet Explorer.
On the Tools menu, click Internet Options, and then click
the Content tab.
Click Certificates,
and then click the Personal tab.
Click the Start button, point to All Programs, point to Microsoft
Office, point to Microsoft Office Tools, and then click Digital
Certificate for VBA Projects. In the Your certificate's name box,
type a descriptive name for the certificate.
When the certificate confirmation message appears, click OK.
To view the certificate in the Personal Certificates store, do the
following:
Open Windows Internet Explorer.
On the Tools menu, click Internet Options, and then click
the Content tab.
Click Certificates,
and then click the Personal tab.
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