7- Working with pictures and multimedia
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71- Inserting pictures and clipart: Play Video Adding Clip Art and Pictures Using a Content Slide:
PowerPoint Title and Content
Layout slide
Use A Content Slide Layout: PowerPoint offers you a number of
different ways to add clip art and pictures to a presentation. Perhaps the
easiest way to do so is to select a Slide Layout that contains a placeholder for
content such as clip art and pictures. Select Format > Slide Layout from the menu to bring up the Slide Layout task pane.
There are a number of different
Content Layout slides available for you to choose from. To add a single picture
or a piece of clip art, click on a simple layout such as Content or Content
and Title from the task pane and the layout of your current slide will
change to match your choice.
Click
on the Clip Art Icon of the Content Layout Slide
Adding Clip Art: If you have chosen one of the
simple content layouts, your PowerPoint slide should resemble the above
graphic. The content icon in the middle of the slide contains links to six
different types of content that you can add to the slide. The clip art button is
in the top right corner of the content icon. It looks like a cartoon.
Tip - If in doubt about which button
to use, simply place your mouse over a button until the little help balloon
appears. These balloons or Tool Tips will identify what the button is used
for.
Search for Specific Clip Art
Using the Search Feature: Clicking on the clip art icon
activates PowerPoint’s clip art gallery. Type your search term(s) in the Search
text – box and then click on the Go button. When the samples appear,
scroll through the thumbnail images. When you have made your
choice either double click on the image or click once to select the image and
then click the OK button.
Notes
1.
If you did not install the Clip
Art Gallery when you installed PowerPoint to your computer, you will need
to be connected to the internet in order for PowerPoint to search the Microsoft
website for the clip art.
2.
You
are not limited to using clip art from Microsoft. Any clip art can be used, but
if it is from another source, it must first be saved to your computer as a file.
Then you would insert this clip art by selecting Insert > Picture >
From File…in the menu.
Clip Art Comes in All Sizes:
Resize Clip Art: Clip art comes in different
sizes. Some will be larger than your slide while others will be tiny. Either
way you may need to resize the image you want to include in you presentation.
When you click on a clip art
image, tiny white circles appear on the edges of the image. These are called resizing
handles. Dragging one of these handles allows you to enlarge or shrink your
picture.
The best way to resize clip art
or any picture is to use the resizing handles located on corners of the
picture, rather than the ones at top or sides of the picture. Using the corner
handles will keep your image in proportion as you resize it. If you don't
maintain your image's proportion it is likely to end up looking distorted or
fuzzy in your presentation.
Insert a Picture into a
PowerPoint Slide
Use the menu to insert a picture
Inserting Photos: Like clip art, photographs and
other pictures can be added to a slide by choosing a Content Layout slide and clicking on the appropriate icon (for pictures it's the mountain
icon).
An alternative to this method is
to select Insert > Picture > From File... from the menu, as shown
in the picture at the top of this page.
An advantage of using this approach
for either pictures or clip art is that you do not need to use one of the
preset slide layouts containing a content icon to insert an image into your
slide. The example shown in the following pages, inserts the picture into a Title
Only slide layout.
Locate the Picture on Your Computer:
Search Your Computer for the Photos: If you have made no changes to
the settings in PowerPoint since the original install, PowerPoint will default
to the My Pictures folder to look for your pictures. If this is where
you have stored them, then select the correct picture and click on the Insert button.
If your pictures are located
elsewhere on your computer, use the drop-down arrow at the end of the Look
in box and find the folder containing your pictures.
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72- Modifying pictures: Play Video Resize the Picture on the Slide:
Use corner resizing handles to maintain proportions
Drag the Resizing Handles: Just as you did for the clip art,
resize the photograph on the slide, by dragging the corner resizing handles.
Using the corner resizing handles will ensure that there is no distortion in
your picture.
When you hover your mouse over a
resizing handle, the mouse pointer changes to a two headed arrow.
Resize Picture to Fit the Whole Slide:
Use Corner Resizing Handle
Drag the corner resizing handle
until the picture reaches the edge of the slide. You may have to repeat this
process until the slide is completely covered.
Move the Picture on the Slide if Necessary:
The Move Arrow If the slide is not quite in the
right location, place the mouse near the middle of the slide. The mouse will
become a four headed arrow. This is a MOVE arrow for graphic
objects, in all programs.
Drag the picture to the correct
location.
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73- Drawing your own objects: Play Video Draw a line or connector Connectors are lines that have connection points at
the end and stay connected to the shapes that you attach them to.
·
On the Home tab, in the Drawing group,
click Shapes.
1.
Under Lines, click the line or connector that you want to add.
2.
Do
one of the following:
·
To draw a line that is not connected a shape, click
anywhere in the document, and then drag to draw the line.
·
To draw a line connecting shapes, on the first shape,
point to where you want to attach the connector, click the first connection
site, point to the other shape, and then click the second connection site.
Connection sites appear as red circles as you move
the pointer over a shape.
Draw a line without connection points
1.
Do
one of the following:
Draw a line with connection points
1.
Insert a drawing canvas. On the Insert tab, in
the Illustrations group, click Shapes, and then click New
Drawing Canvas.
2.
Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button
3.
Under Lines, click the line or connector that you want.
4.
Do
one of the following:
§
To draw a line that is not connected to a shape,
click anywhere in the document, and then drag to draw the line.
§
To draw a line connecting shapes, on the first shape,
point to where you want to attach the connector, click the first connection
site, point to the other shape, and then click the second connection site.
Connection sites appear as blue circles as you move
the pointer over a shape.
Draw a connector
1.
On
the Objects toolbar (toolbar: A bar with
buttons and options that you use to carry out commands. To display a toolbar,
press ALT and then SHIFT+F10.),
click AutoShapes
2.
Point to where you want to attach the connector.
Connection sites appear as blue circles as you move the pointer
over a shape.
3.
Click the first connection site you want, point to the other shape,
and then click the second connection site.
Attached connectors appear as red circles. Unattached connectors
appear as green circles.
Draw multiple lines or connectors Connectors are lines that have connection points at
the end and stay connected to the shapes that you attach them to.
§
On the Home tab, in the Drawing group,
click Shapes.
2.
Under Lines, right-click the line or connector that you want to add, and then
click Lock Drawing Mode.
3.
Click
anywhere in the document, and then do one of the following:
§
For each line that you want to add, click one
location in the document, move your pointer to a different location, and then
click again. Double-click when you are finished drawing the line.
§
To add connectors to multiple shapes, on the first
shape, point to where you want to attach the connector, click the first
connection site that you want, point to the other shape, and then click the
second connection site.
Repeat this procedure for each connector that you
want to add.
Connection sites and connectors appear as red circles
as you move the pointer over a shape. Unattached connectors appear as light
blue (almost transparent) circles.
4.
When
you finish adding all of the lines or connectors, press ESC.
1.
Insert
a drawing canvas. On the Insert tab, in the Illustrations group,
click Shapes, and then click New Drawing Canvas.
2.
Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button
3.
Under Lines, click the line or connector that you want to add, and then click Lock
Drawing Mode.
4.
Click
anywhere in the document, and then do one of the following:
§
For each line that you want to draw, drag to draw the
line.
§
To add connectors to multiple shapes, on the first
shape, point to where you want to attach the connector, click the first
connection site that you want, point to the other shape, and then click the
second connection site.
Repeat this procedure for each connector that you
want to add.
Connection sites appear as blue circles as you move
the pointer over a shape and attached connectors appear as red circles.
Unattached connectors appear as light blue (almost transparent) circles.
5.
When
you finish adding all of the lines or connectors, press ESC.
Draw a freeform shape
1.
Do
one of the following:
§
For Office Excel 2007, on the Insert tab, in
the Illustrations group, click Shapes.
§
For Office PowerPoint 2007, on the Home tab,
in the Drawing group, click Shapes.
2.
Under Lines, do one of the following:
§
To draw a shape that has both curved and straight
segments, click Freeform
§
To draw a shape that looks like it was drawn with a
pen by hand, or to create smooth curves, click Scribble
3.
Click
anywhere in the document, and then drag to draw.
To draw a straight segment, click one location, move
your pointer to a different location, and then click again.
4.
To
end a shape, do one of the following:
§
To leave the shape open, double-click at any time.
§
To close the shape, click near its starting point.
Notes
Ø
To convert any shape to a freeform shape, click the
shape, and then under Drawing Tools, on the Format tab, in the Insert
Shapes group, click Edit Shape
Ø
To adjust a freeform shape to make it look smoother,
click the freeform shape, and then under Drawing Tools, on the Format tab, in the Insert Shapes group, click Edit Shape
Ø
To make it easier to draw details, increase the
magnification to 200 percent. On the View tab, in the Zoom group,
click Zoom, and then click 200%.
Ø
Set your pointer to the slowest speed available in
Control Panel. You have greater control when you draw at a slower speed.
Ø
Ø
Insert a drawing canvas. On the Insert tab, in
the Illustrations group, click Shapes, and then click New
Drawing Canvas.
1.
Under Drawing Tools, on the Format tab, in the Insert Shapes group, click the More button
2.
Under Lines, do one of the following:
§
To draw a shape that has both curved and straight
segments, click Freeform
§
To draw a shape that looks like it was drawn with a
pen by hand, or to create smooth curves, click Scribble
3.
Click
anywhere in the document, and then drag to draw.
To draw a straight segment, click one location, move
your pointer to a different location, and then click again.
4.
To
end a shape, do one of the following:
§
To leave the shape open, double-click at any time.
§
To close the shape, click near its starting point.
Notes
Ø
To
adjust a freeform shape to make it look smoother, click the freeform shape, and
then under Drawing Tools, on the Format tab, in the Insert
Shapes group, click Edit Shape
Ø
In
Office Word 2007, to make it easier to draw details, increase the magnification
to 200 percent. On the View tab, in the Zoom group, click Zoom,
and then click 200%.
Ø
Set
your pointer to the slowest speed available in Control Panel. You have greater
control when you draw at a slower speed.
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74- Creating a photo album: Play Video A PowerPoint photo
album is a presentation that you can create to display your personal or
business photographs. You can add effects that include attention-grabbing slide transitions, colorful backgrounds
and themes specific layouts, and more. After the
pictures are in your album, you can add captions, adjust the order and layout,
add frames around the pictures, and even apply a theme to further customize the
look of your album.
1-
To share your photo album with others, you can send it as an attachment
to an e-mail message, publish it to the Web, or print it.
2-
3-
4-
5-
6-
Add a picture from a file or disk:
1-
On the Insert tab, in the Illustrations group, click the
arrow under Photo Album, and then click New Photo Album.
2-
In the Photo Album dialog box, under Insert picture from,
click File/Disk.
3-
In the Insert New Pictures dialog box, locate the folder that
contains the picture that you want to insert, and then click Insert.
4-
If you want to preview a picture file in your photo album, under Pictures
in album, click the file name of the picture that you want to preview, and
then view it in the Preview window.
5-
If you want to change the order in which the pictures are displayed,
under Pictures in album, click the file name of the picture that you
want to move, and then use the arrow buttons to move it up or down in the list.
6-
In the Photo Album dialog box, click Create.
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75- Using smart art: Play Video Some layouts for Smart Art graphics contain a limited
number of shapes. For example, the Counterbalance Arrows layout in the Relationship type is designed to show two opposing ideas or concepts. Only two shapes can
contain text, and the layout cannot be changed to display more ideas or
concepts. If you choose a layout with a limited number of shapes, a red X
appears in the Text pane next to content that will not appear in your Smart
Art graphic.
1-
If you need to convey more than two ideas, switch to another
layout that has more than two shapes for text, such as the Basic Pyramid layout in the Pyramid type. Keep in mind that changing layouts or types
can alter the meaning of your information. For example, a layout with arrows
pointing to the right, such as Basic Process in the Process type,
has a different meaning from a Smart Art graphic with arrows going in a circle,
such as Continuous Cycle in the Cycle type. Arrows tend to imply
flow or progression in a certain direction, whereas a similar layout with
connecting lines instead of arrows implies connections but not necessary flow.
2-
If you cannot find the exact layout that you want, you
can add and remove shapes in your Smart Art graphic to adjust the structure of
the layout. For example, the Basic Process layout in the Process type appears with three shapes, but your process may need only two shapes, or
it may need five shapes. As you add or remove shapes and edit your text, the
arrangement of the shapes and the amount of text within those shapes is updated
automatically — maintaining the original design and border of the layout
for your Smart Art graphic.
3-
When you select a layout, placeholder text (such as [Text])
appears. Placeholder text is not printed and does not appear during an Office
PowerPoint 2007 presentation. You can replace the placeholder text with your
own content. Note that the shapes that contain placeholder text are always
displayed and printed, unless you delete them.
4-
Tip If
you think your Smart Art graphic looks bland, switch to a different layout that
contains sub shapes, or apply a different Smart Art Style or color variation.
About the Text pane
1-
The Text pane is the pane that you can use to enter
and edit the text that appears in your Smart Art graphic. The Text pane appears
to the left of your Smart Art graphic. As you add and edit your content in the
Text pane, you’re Smart Art graphic is automatically updated — shapes are
added or removed as needed.
2-
When you create a Smart Art graphic, the Smart Art
graphic and its Text pane are populated with placeholder text that you can
replace with your information. At the top of the Text pane, you can edit the
text that will appear in your Smart Art graphic. At the bottom of the Text
pane, you can view additional information about the Smart Art graphic.
3-
In Smart Art graphics that contain a fixed number of
shapes, only some of the text in the Text pane appears in your Smart Art
graphic. Text, pictures, or other content that is not displayed is identified
in the Text pane with a red X. Content that is not displayed is still available
if you switch to another layout, but if you keep and close this same layout,
the information is not saved, to protect your privacy.
4-
The Text pane works like an outline or a bulleted list
that maps information directly to your Smart Art graphic. Each Smart Art
graphic defines its own mapping between the bullets in the Text pane and the
set of shapes in the Smart Art graphic.
5-
To create a new line of bulleted text in the Text
pane, press ENTER. To indent a line in the Text pane, select the line that you
want to indent, and then under Smart Art Tools, on the Design tab, in the Create Graphic group, click Demote. To negatively
indent a line, click Promote. You can also press TAB to indent or
SHIFT+TAB to negatively indent from within the Text pane. Any of these
manipulations updates the mapping between the bullets in the Text pane and the
shapes in the layout for the Smart Art graphic. It is not possible to demote
text more than one level from the text in the line above, nor can you demote
the top level shape.
6-
Note Depending
on the layout that you choose, each bullet in the Text pane is represented in
the Smart Art graphic as either a new shape or a bullet inside a shape. For
example, notice how the same text is mapped differently in the two Smart Art
graphics below. In the first example, the sub-bullets are represented as
separate shapes. In the second example, the sub-bullets are represented as
bullets in the shape.
7-
If you use an organization chart layout with an
Assistant shape, a bullet with a line attached indicates the Assistant shape.
8-
Tip If
you do not want all of your text in separate shapes, switch to a different
layout that shows all of the text as bullets.
9-
Although character formatting, such as font, font
size, bold, italic, and underline, can be applied to text in the Text pane,
character formatting is not displayed within the Text pane. However, all
formatting changes are reflected in your Smart Art graphic.
10-
When the font size in one shape shrinks because you
add more text to the shape, all of the other text in the remaining shapes of
the Smart Art graphic will also shrink to the same size to keep the Smart Art
graphic looking consistent and professional. After you choose a layout, you can
move your mouse pointer over any of the different layouts displayed on the Ribbon
to see what your content will look like with that layout applied.
Style, color, and effects for Smart Art graphics
1-
Under Smart Art Tools, on the Design tab, there are two galleries for quickly changing the look of your Smart Art
graphic —Smart Art Styles and Change Colors. When you rest your
pointer over a thumbnail in either of these galleries, you can see how a Smart
Art Style or color variation affects your Smart Art graphic without actually
applying it.
2-
A quick and easy way to add a professionally designed combination of
effects to your Smart Art graphic is to apply a Smart Art Style. Include shape
fills, edges, shadows, line styles, gradients, and three-dimensional (3-D)
perspectives and are applied to the entire Smart Art graphic. You can also
apply an individual Shape style to one or more shapes in your Smart Art graphic.
3-
The second gallery, Change Colors, provides a
range of different color options for a Smart Art graphic, each one applying one
or more theme
colors in a different way to the shapes in your Smart Art
graphic.
4-
Smart Art Styles and color combinations are designed
to underscore your content.
5-
For example, if you use a 3-D Smart Art Style with
perspective, you can see everyone on the same level.
6-
You can also use a 3-D Smart Art Style with
perspective to emphasize a timeline that goes into the future.
7-
Tip 3-D
Smart Art Styles, especially scene-coherent
3-D (scene-coherent 3-D: Camera angles and light settings that you can use
to control the orientation, shadow, and perspective for grouped shapes.), can
often distract from the message that you want to convey unless you use them
sparingly. 3-D Smart Art Styles often work well for the first page of a
document or the first slide of a presentation. Simpler 3-D effects, such as
bevels, are not as distracting but should also be used sparingly.
8-
To emphasize distinct steps in a Smart Art graphic of
the Process type, you can use any of the combinations under Colorful.
9-
If you have a Smart Art graphic of the Cycle type, you can use any of the Gradient Range - Accent n colors options to emphasize the circular movement. These colors move along a gradient
to the middle shape and then reverse to the first shape.
10-
When choosing colors, you should also consider whether
you want your audience to print your Smart Art graphic or view it online. For
example, the Primary Theme colors are meant for black and white
printing.
11-
Tip Color
combinations with Transparent in the name work best if you have a
background slide with an image or another salient effect to show off a more
refined design in your document.
12-
When you insert a Smart Art graphic into your
document, it will match the rest of the content in your document. If you change
the theme (theme:
A combination of theme colors, theme fonts, and theme effects. A theme may be
applied to a file as a single selection.) of the
document, the look of the Smart Art graphic is updated automatically.
13-
If the built-in galleries are not enough to give you
the look you want, almost all parts of a Smart Art graphic are customizable. If
the Smart Art Style gallery does not have the right combination of fills,
lines, and effects, you can apply an individual Shape style or fully customize
the shape yourself. If the size and position of a shape are not the way you
want them, you can move the shape around or resize it. You can find most of the
customization options under Smart Art Tools on the Formatting tab.
14-
Even after you customize your Smart Art graphic, you
can change to a different layout, and most of your customizations will be kept.
You can also click the Reset Graphic button on the Design tab to
remove all of your formatting changes and start over.
15-
You can change the look of your Smart Art graphic by changing the fill
of its shape or text; by adding effects, such as shadows, reflections, glows,
or soft edges; or by adding three-dimensional (3-D) effects, such as bevels or rotations.
Animation for Smart Art graphics
1-
Animation is
available only for Smart Art graphics created by using Office PowerPoint 2007.
2-
To provide
additional emphasis or show your information in phases, you can add an
animation to your Smart Art graphic or to an individual shape in your Smart Art
graphic. For example, you can make a shape fly in quickly from one side of your
screen or slowly fade in.
3-
The animations
that are available depend on the layout that you choose for your Smart Art
graphic, but you can always animate all of the shapes at once or one shape at
time.
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76- Manipulating object appearance: Play Video You can
change the look of your shape by changing its fill or by adding effects, such
as shadows, glows, reflections, soft edges, bevels, and three-dimensional (3-D)
rotations to it.
Overview of fills, gradients, and effects
1-
A fill is the interior of a shape. When you change the
fill color of a shape, you can also add a texture, picture, or gradient to the
fill. A gradient is a gradual progression of colors and shades, usually from
one color to another color, or from one shade to another shade of the same
color.
2-
Changing the fill color of a shape affects only the
inside or front of the shape. If you add another effect, such as a shadow, and
want a different color for that effect, you must change the color of the shadow
separately.
3-
A 3-D effect adds depth to a shape. You can add a
built-in combination of 3-D effects to your shape, or you can add individual
effects. You can add combinations of individual effects to your shape in these
2007 Microsoft Office system programs: Excel, Outlook, Word, and PowerPoint.
Add or change a shape fill:
1.
Click the shape that you want to add a fill to.
To add
the same fill to multiple shapes, click the first shape, and then press and
hold CTRL while you click the other shapes.
2.
Under Drawing Tools, on the Format tab,
in the Shape Styles group, click the arrow next to Shape Fill,
and then do one of the following:
§
To add or change a fill color, click the color that
you want, or to choose no color, click No Fill.
To change
to a color that is not in the theme
colors, click More Fill Colors, and then either click
the color that you want on the Standard tab, or mix your own color on
the Custom tab. Custom colors and colors on the Standard tab do
not update if you later change the document theme.
Tip You
can also adjust the transparency of the shape by clicking More Fill Colors.
At the bottom of the Colors dialog box, move the Transparency slider, or enter a number in the box next to the slider. You can vary the
percentage of transparency from 0% (fully opaque, the default setting) to 100%
(fully transparent).
§
To add or
change a fill picture, click Picture, locate the folder that contains
the picture that you want to use, click the picture file, and then click Insert.
§
To add or
change a fill gradient, point to Gradient, and then click the gradient
variation that you want. To customize the gradient, click More Gradients,
and then choose the options that you want.
§
To add or
change a fill texture, point to Texture, and then click the texture that
you want.
To
customize the texture, click More Textures, and then choose the options
that you want.
§
In
Outlook 2007 and Word 2007only, to add or change a pattern, click Pattern,
and then click the options that you want.
1.
Click the shape that you want to add a fill to.
To add
the same fill to multiple shapes, click the first shape, and then press and
hold CTRL while you click the other shapes.
2.
On the Formatting toolbar click
the arrow next to Fill Color
§
To change
the color of the shape, click the color that you want, or to choose no color,
click No Fill.
To change
to a color that is not shown, click More Fill Colors, and then either
click the color that you want on the Standard tab, or mix your own color
on the Custom tab.
§
To add or
change a fill gradient, click Fill Effects, click the Gradient tab, and then choose the options that you want.
§
To add or
change a fill texture, click Fill Effects, click the Texture tab,
and then choose the options that you want.
§
To add or
change a fill pattern, click Fill Effects, click the Pattern tab,
and then choose the options that you want.
§
To add or
change a fill picture, click Fill Effects, click the Picture tab,
and then choose the options that you want.
§
To add or
change a fill tint, click Fill Effects, click the Tint tab, and
then choose the options that you want.
Add or change a shape effect
1.
Click the shape that you want to add an effect to.
To add
the same effect to multiple shapes, click the first shape, and then press and
hold CTRL while you click the other shapes.
2.
Under Drawing Tools, on the Format tab,
in the Shape Styles group, click Shape Effects, and then do one
of the following:
§
To add or change a
built-in combination of effects, point to Preset, and then click the
effect that you want.
To customize the
built-in effect, click 3-D Options, and then choose the options that you
want.
§
To add or change a
shadow, point to Shadow, and then click the shadow that you want.
To customize the
shadow, click Shadow Options, and then choose the options that you want.
§
To add or change a
reflection, point to Reflection, and then click the reflection variation
that you want.
§
To add or change a
glow, point to Glow, and then click the glow variation that you want.
To customize the glow
colors, click More Glow Colors, and then choose the color that you want.
To change to a color that is not in the theme
colors (theme colors: A set of colors that is used in a file. Theme
colors, theme fonts, and theme effects compose a theme.), click More Colors,
and then either click the color that you want on the Standard tab, or
mix your own color on the Custom tab. Custom colors and colors on the Standard tab do not update if you later change the document theme (theme:
A combination of theme colors, theme fonts, and theme effects. A theme may be
applied to a file as a single selection.).
§
To add or change a soft
edge, point to Soft Edges, and then click the size of the edge that you
want.
§
To add or change an
edge, point to Bevel, and then click the bevel that you want.
To customize the bevel,
click 3-D Options, and then choose the options that you want.
§
To add or change a 3-D
rotation, point to 3-D Rotation, and then click the rotation that you
want.
To customize the
rotation, click 3-D Rotation Options, and then choose the options that
you want.
1.
Click the shape that you want to add an effect to.
To add the same effect
to multiple shapes, click the first shape, and then press and hold CTRL while
you click the other shapes.
2.
Under Drawing Tools, on the Format tab, do one of the
following:
§
To add or change a
shadow, in the Shadow Effects group, click the arrow next to Shadow
Effects, and then choose the shadow that you want.
To customize the shadow
color, point to Shadow Color, and then click the color that you want.
To change to a color
that is not in the theme
colors (theme colors: A set of colors that is used in a file. Theme
colors, theme fonts, and theme effects compose a theme.), click More Shadow
Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors
on the Standard tab do not update if you later change the document theme (theme:
A combination of theme colors, theme fonts, and theme effects. A theme may be
applied to a file as a single selection.).
§
To add or change a 3-D
effect, in the 3-D Effects group, click the arrow next to 3-D Effects,
and then choose the options that you want.
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77- Using word art: Play Video
1-
On the Insert tab, in the Text group, click WordArt,
and then click the WordArt style that you want.
2-
Enter your text.
3-
If you want to change the text in the WordArt, double-click the WordArt
that you want to change, and then type the new text in the Text box.
Remove the WordArt style for Excel 2007 or PowerPoint 2007:
1-
When you remove the WordArt style from your text, the text remains and
changes to plain text.
2-
Select the WordArt text that you want to remove the WordArt style from.
3-
Under Drawing Tools, on the Format tab, in the WordArt
Styles group, click the More button, and then click Clear WordArt.
4-
To remove the WordArt style from part of your text, select the text that
you want to remove
5-
The WordArt style from, and then follow the steps above.
Delete the WordArt:
1-
Select the WordArt that you want to remove, and then press DELETE.
78- Using sound Play Video
2-
To prevent possible problems with links, it is a good idea to copy
the sounds into the same folder as your presentation before you add the sounds
to your presentation.
3-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
4-
Click the slide to which you want to add a sound.
5-
On the Insert tab, in the Media Clips group, click
the arrow under Sound.
6-
Click Sound from File, locate the folder that contains the
file, and then double-click the file that you want to add.
7-
Or Click Sound from Clip Organizer, scroll to find the clip
that you want in the Clip Art task pane, and then click it to add it to
the slide.
8-
You can preview a clip before adding it to your presentation. In
the Clip Art task pane, in the Results box that displays the
available clips, move your mouse pointer over the clip's thumbnail. Click the
arrow that appears, and then click Preview/Properties.
Preview a sound:
1-
On the slide, click the sound icon
2-
Under Sound Tools, on the Options tab, in the Play group, click Preview. You can also double-click the sound icon.
Determine if a sound is linked or embedded:
1-
In Normal view, click the sound icon
2-
Under Sound Tools, on the Options tab, in the Sound
Options group, click the Dialog Box Launcher.
3-
Under Information, next to File, you see either [Contained
in presentation] (meaning that the sound is embedded) or the path to the
sound (meaning that the sound is linked).
Increase or decrease the size of the embedded sound:
1-
Click the embedded sound icon
2-
Under Sound Tools, on the Options tab, in the Sound
Options group, increase the maximum sound file size by entering a number in
the Max Sound File Size (KB) box. You can increase it to as much as 50
MB or decrease it to as little as 1 KB.
3-
Changes made to this setting are not retroactive. Any sound files that
were linked before you increased the maximum sound file size must be deleted and then reinserted
into your presentation if you want them to be embedded.
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79- Using video: Play Video
1-
Insert the CD into the CD drive.
2-
Click the slide on which you want the music to start playing.
3-
On the Insert tab, in the Media Clips group, click the
arrow under Sound, and then click Play CD Audio Track.
4-
Under Clip selection, in the Start at track and End at
track boxes, enter the starting and ending track numbers.
5-
To play only one track or part of a track, enter the same number in both
boxes.
6-
Do one or both of the following:
7-
In the time boxes, set the start time for the starting track and
end time for the ending track. By default, the start time is zero and the end
time is the total number of minutes for the ending track.
8-
If you want the music to repeat, under Play options, select the Loop
until stopped check box.
9-
When prompted to specify how you want the sound to start in the
presentation, do one of the following:
10-
To play the music automatically when you go to the slide, click Automatically.
11-
To play the music when you click the CD icon
12-
If you choose to start the music with a mouse click, the CD icon will
appear on your slide even if you selected the Hide During Show check
box.
Adjust the audio settings:
1-
To adjust the settings for when to stop the music, on the Animations tab, in the Animations group, click Custom Animation.
2-
In the Custom Animation task pane, click the arrow to
the right of the selected sound in the Custom Animation list, and then
click Effect Options.
3-
On the Effect tab, under Stop playing clip, do one of the
following:
4-
To stop the music with a mouse click on the slide, select On click.
5-
To stop the music after this slide, click After current slide.
6-
To keep the music playing for several slides, click After, and
then set the total number of slides on which the music should play.
7-
You can change the CD settings, such as track number or start and end
times, under CD Audio Tools, on the Options tab, in the Set Up group.
8-
If you are playing multiple tracks, the silence between the tracks on
the CD cannot be eliminated. Try selecting a long track that corresponds to the
length of your presentation.
9-
To play sound tracks from the CD without the CD in the CD drive, you can
save the sound files as WAV.
Set a movie to play full screen:
1-
In Normal view, click the movie that you want to play full screen.
2-
Under Movie Tools, on the Options tab, in the Movie
Options group, click Play Full Screen.
Preview a movie:
1-
To preview a movie, in Normal view, do one of the following:
2-
Double-click the movie.
3-
Click the movie, and then under Movie Tools, on the Options tab, in the Play group, click Preview.
4-
Click the slide with the movie, and then click Slide Show
710- Animating objects: Play Video
1-
To provide additional emphasis or show your information in phases, you
can add an animation to your Smart Art graphic or to an individual shape in
your Smart Art graphic. For example, you can make a shape fly in quickly from
one side of your screen or slowly fade in.
2-
To decide which animation works best with the layout for your Smart Art
graphic, view your information in the Smart Art graphic Text pane, since most
animation starts at the top of the Text pane and moves down. Alternatively, you
can
3-
play
an animation in reverse order
4-
. If the Text pane is not visible, you can display it.
5-
The animations that are available depend on the layout that you choose
for your Smart Art graphic, but you can always animate all of the shapes at
once or one shape at time.
6-
The best way to animate your Smart Art graphic is to use the choices in
the Animate list. If necessary, you can customize an animation in the Custom
Animation. Animated items are noted on the slide by nonprinting numbered
tags. These tags correspond to the animations in the Custom
Animation list are displayed to the side of your Smart Art graphic, and appear only in
Normal view with the Custom Animation task pane displayed.
Animations for Smart Art graphics:
1-
Animations that you apply to a Smart Art graphic are different from
animations that you can apply to shapes, text, or WordArt in the following
ways:
2-
Connecting lines between shapes are always associated with the second
shape and are not animated individually.
3-
If you apply an animation to shapes in a Smart Art graphic, the
animation plays in the order that the shapes appear. The order can be reversed
only as a whole. For example, if you have six shapes and each contains a single
letter A through F, you can play the animation from A to F or F to A. You
cannot play the animation out of order, such as A to C and then F to D.
However, you can create multiple slides to mimic this order. In this example,
you can create one slide that animates shapes A to C and a second slide that
animates shapes F to D.
4-
When you convert a diagram that was created by using a version of
PowerPoint earlier than Microsoft Office PowerPoint 2007 to a Smart Art
graphic, you may lose some animation settings, or the animation may appear
differently.
5-
When you switch to a different layout, any animation that you have added
is transferred to the new layout.
Add an animation:
1-
Click the Smart Art graphic that you want to animate.
2-
On the Animations tab, in the Animations group, select the
animation that you want from the Animate list.
3-
When you animate your Smart Art graphic, depending on the layout that
you use, you can choose from among the following options.
4-
5-
When you apply All at once, some animations behave differently
than they do when you apply As one object. For example, with the All
at once option applied to the Fly In animation, shapes that have
farther to fly will fly at a faster speed so that all of the shapes arrive at
their destinations at the same time. With As one object applied, all
parts of the Smart Art graphic are animated in the same way (in the case of the Fly In example, at the same speed).
6-
If you apply any animation to your Smart Art graphic other than As
one object, then any other animations you apply to that same Smart Art
graphic cannot be As one object. Multiple animations applied to Smart
Art graphics must be all As one object or all not As one object.
7-
If you apply any animation (except As one object) to a Smart Art
graphic, the background for the Smart Art graphic is always visible on the
slide. It is not possible to animate the background, although the background
may not be apparent to you if it does not have a fill or lines applied to it.
8-
If you apply an animation, such as Fly In, to your Smart Art
graphic and then delete the animation for a particular shape, the shape from
which you deleted the animation will start out visible on the slide.
9-
If you copy a Smart Art graphic that has an animation applied to it to another
slide, the animation is also copied.
10-
Addition animation effects, such as the Color Typewriter Entrance
effect or the Flip Exit effect, are available for shapes. Effects that
are unavailable for Smart Art graphics will appear dimmed.
Reverse the order of an animation
1-
Click the Smart Art graphic with the animation that you want to reverse.
2-
On the Animations tab, in the Animations group, click Custom
Animation.
3-
Right-click the custom animation in the Custom
Animation. and then click Effect Options on the shortcut menu.
4-
Click the Smart Art Animation tab, and then select the Reverse
order check box.
Remove an animation:
1-
Click the Smart Art graphic with the animation that you want to remove.
2-
On the Animations tab, in the Animations group, in the Animate list, click No Animation.
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711- Using slide transitions: Play Video Add transitions between slides:
1-
Slide transitions are the animation-like effects that occur in Slide
Show view when you move from one slide to the next. You can control the speed
of each slide transition effect, and you can also add sound.
2-
Microsoft Office PowerPoint 2007 includes many different types of slide
transitions, including (but not limited to) the following:
Add the same slide transition to all of the slides in your presentation:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click a slide thumbnail.
3-
On the Animations tab, in the Transition To This Slide group, click a slide transition effect.
4-
To see more transition effects, in the Quick Styles list, click the More button
5-
To set the slide transition speed, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the
speed that you want.
6-
In the Transition To This Slide group, click Apply to All.
Add different slide transitions to the slides in your presentation:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click a slide thumbnail.
3-
On the Animations tab, in the Transition To This Slide group, click the slide transition effect that you want for that slide.
4-
To see more transition effects in the Quick Styles list, click the More button
5-
To set the slide transition speed, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the
speed that you want.
6-
To add a different slide transition to another slide in your
presentation, repeat steps 2 through 4.
Add sound to slide transitions:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click a slide thumbnail.
3-
On the Animations tab, in the Transition To This Slide group, click the arrow next to Transition Sound, and then do one of the
following:
4-
To add a sound from the list, select the sound that you want.
5-
To add a sound not found on the list, select Other Sound, locate
the sound file that you want to add, and then click OK.
6-
To add sound to a different slide transition, repeat steps 2 and 3.
Change all of the slide transitions in your presentation:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click a slide thumbnail.
3-
On the Animations tab, in the Transition To This Slide group, click a different slide transition effect.
4-
To see more transition effects on the Quick Styles list, click the More button
5-
To re-set the slide transition speed, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the
speed that you want.
6-
In the Transition To This Slide group, click Apply to All.
Change some of the slide transitions in your presentation:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click the thumbnail of the slide that you want
to modify the slide transition for.
3-
On the Animations tab, in the Transition To This Slide group, click a different slide transition effect for that slide.
4-
To see more transition effects on the Quick Styles list, click the More button
5-
To re-set the slide transition speed, in the Transition To This Slide group, click the arrow next to Transition Speed, and then select the
speed that you want.
6-
To change another slide transition, repeat steps 2 through 4.
Remove all of the slide transitions from your presentation:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click a slide thumbnail.
3-
On the Animations tab, in the Transition To This Slide group, click No Transition.
4-
In the Transition To This Slide group, click Apply to All.
Remove some of the slide transitions from your presentation:
1-
In the pane that contains the Outline and Slides tabs, click the Slides tab.
2-
On the Home tab, click the thumbnail of the slide that you want
to remove the slide transition from.
3-
On the Animations tab, in the Transition To This Slide group, click No Transition.
4-
To remove a slide transition from another slide in your presentation,
repeat steps 2 through 4.
Copy a table from Office Excel 2007 or Office Word 2007:
1-
To copy a table clicks the table that you want to copy, and then under Table
Tools, on the Layout tab, in the Table group, click the arrow
next to Select, and then click Select Table.
2-
On the Home tab, in the Clipboard group, click Copy.
3-
In your Office PowerPoint 2007 presentation, select the slide that you
want to copy the table to, and then on the Home tab, click Paste.
4-
You can also copy and paste a table from your presentation onto a
worksheet or into a document
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712- Aligning and distributing objects: Play Video Align Graphic Objects
in PowerPoint 2007
Align
Objects on Slides Using Drawing Guides
Distribute
Objects Horizontally or Vertically
Align
and Distribute Objects Relative to Slide
713- Grouping and stacking objects: Play Video
1.
Click the Draw button at
the bottom of the screen.
2.
Click Group from the menu.
3.
If the three link buttons are not
already selected, drag another "window" around the three link
buttons.
4.
Click the Draw button at
the bottom of the screen.
5.
Click Group from the menu.
Grouping graphic objects together
makes them into a single graphic object. This makes the objects easier to work
with.
Duplicate the Link Buttons
1.
With the grouped buttons still
selected, use the keyboard
shortcut Ctrl + D to duplicate the group.
2.
Drag the duplicated set of
buttons below the first set.
3.
Create a third duplicated set of
link buttons.
4.
Drag the last set of buttons
below the second set.
Align and Distribute the Link Button Groups
* Center aligns and distributes boxes
vertically on the Title Master Slide
Evenly Space the Link Button
Groups
1.
With the three link button groups
selected, click the Draw button.
2.
Choose Align and Distribute >
Align Center
3.
Click the Draw button once
again.
4.
Choose Align and Distribute >
Distribute Vertically
Link Buttons Are Aligned
The link buttons are all aligned
and distributed evenly on the Home page of the Web site
Create a Label for the First Link Button on the Web Site Home Page
Draw a Text Box Over the Link Button
1.
Using the Drawing toolbar,
click the Text box icon.
2.
Drag a text box over one of the
link buttons.
3.
Add the text for the button.
4.
Increase the font size if
necessary. Remember to use only web friendly fonts for your buttons.
Copy, Paste and
Edit the Text for Each Link Button
Label Each Link Button
1.
Copy (Ctrl + C) the first
link button and Paste (Ctrl + V) it over the next link button.
·
Tip - As an alternative to Copy and
Paste, you could Duplicate (Ctrl + D) the button instead. This is
quicker, as it takes less keystrokes.
Replace the text to correspond to
another page in the Web site.
Repeat this procedure until all
link buttons are labeled correctly.
Save your presentation file.
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