8- Working with tables and charts
(Open Exercise file) Back To PowerPoint Index Page Back To Edmond Home Page
81- Inserting a table: Play Video
1-
Select the slide that you want to add a table to.
2-
On the Insert tab, in the Tables group, click Table.
3-
Move the pointer to select the number of rows and columns that you want,
and then click.
4-
OR Click Insert Table, and then enter a number in the Number of
columns and Number of rows lists.
5-
To add text to the table cells, click a cell, and then enter your text.
6-
After you enter your text, click outside the table.
7-
To add a row at the end of a table, click the last cell of the last row,
and then press TAB.
82- Editing and formatting tables: Play Video
Change the look of a table: To change the look of your table, you can apply a table style (or Quick Style),
change the table's outline or border, add a fill or effect to the table's
cells, or change the table's background color.
Change a table style:
1-
A table style (or Quick Style) is a combination of different formatting
options, including color combinations that are derived from the theme colors of the presentation.
Any table that you add has a table style applied to it automatically.
Thumbnails of table styles appear in the Quick Styles gallery in the Table
Styles group. When you place your pointer over a Quick Style thumbnail, you
can see how the Quick Style affects your table.
2-
Click the table that you want to apply a different table style to.
3-
Under Table Tools, on the Design tab, in the Table
Styles group, click the table style that you want. To see more table
styles, click the More button
4-
To clear the default or any other table style, click the More button
Change table style options:
1-
You can apply a table style to specific parts of your table by selecting
options in the Table Style Options group.
2-
Click the table that you want to change the table style options for.
3-
Under Table Tools, on the Design tab, in the Table
Styles Options group, do one or more of the following:
4-
To emphasize the first row of the table, select the Header Row check box.
5-
To emphasize the last row of the table, select the Total Row check box.
6-
To have alternating striped rows, select the Banded Rows check
box.
7-
To emphasize the first column of the table, select the First Column check box.
8-
To emphasize the last column of the table, select the Last Column check box.
9-
To have alternating striped columns, select the Banded Column check box.
Add or change a table border:
1-
Select the table cells that you want to add or change the table border
for.
2-
Under Table Tools, on the Design tab, in the Draw
Borders group, do one or more of the following:
3-
To change the color of the border, click the arrow next to Pen color,
and then click the color that you want.
4-
To change to a color that is not in the theme colors, click More Border
Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors
on the Standard tab are not updated if you later change the document theme.
5-
To change the weight of the border, click the arrow next to Pen
Weight, and then click the line thickness that you want.
6-
To change the line style of the border, click the arrow next to Pen
Style, and then click the line style that you want.
7-
To apply the color, weight, or line style that you chose in step 2 to
the table, do one of the following:
8-
While the pointer still looks like a pencil
9-
Under Table Tools, on the Design tab, in the Table
Styles group, click Borders, and then click the border option that
you want to change.
10-
You can use the Eraser to delete borders between table cells.
Under Table Tools, on the Design tab, in the Draw Borders group, click Eraser, or press and hold SHIFT while the pointer is a
pencil
Add or change a fill for a table cell:
1-
A fill is the interior of a cell. When you add or change the fill color
of a table cell, you can also add a texture, picture, or gradient to the fill.
A gradient is a gradual progression of colors and shades, usually from one
color to another color, or from one shade to another shade of the same color.
2-
Select the table cells that you want to add a fill to.
3-
Under Table Tools, on the Design tab, in the Table
Styles group, click the arrow next to Shading, and then do one of
the following:
4-
To add or change a fill color, click the color that you want, or to
choose no color, click No Fill.
5-
To change to a color that is not in the theme colors click More Fill
Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors
on the Standard tab are not updated if you later change the document theme
.To add or change a fill picture, click Picture, locate the folder
that contains the picture that you want to use, click the picture file, and
then click Insert.
6-
When you add a picture as a fill effect, it is resized to fit the cell
and may be distorted. To eliminate the distortion, you can resize the cell or
table.
7-
To add or change a fill gradient, point to Gradient, and then
click the variation that you want.
8-
To customize the gradient, click More Gradients, and then choose
the options that you want.
9-
To add or change a fill texture, point to Texture, and then click
the texture that you want.
10-
To customize the texture, click More Textures, and then choose
the options that you want.
Add or change a table background color:
1-
You can add or change the background color for an entire table. The
background color appears beneath any fill color that is applied to the table cells.
2-
Click a cell in the table.
3-
Under Table Tools, on the Design tab, in the Table
Styles group, click the arrow next to Shading, and then point to Table
Background.
4-
Click the color that you want, or to choose no color, click No Fill.
5-
To change to a color that is not in the theme colors click More Fill
Colors, and then either click the color that you want on the Standard tab, or mix your own color on the Custom tab. Custom colors and colors
on the Standard tab are not updated if you later change the document theme.
Add or change a table cell effect:
1-
Shadow and Reflection effects can be applied only to an entire table,
not to individual table cells.
2-
Do one of the following:
3-
To apply an effect to some of the table cells, select the table cells
that you want to add an effect to.
4-
To apply an effect to all the table cells, right-click a table cell, and
then clicks Select Table on the shortcut menu.
5-
Under Table Tools, on the Design tab, in the Table
Styles group, click Effects.
6-
To add or change an edge, point to Cell Bevel, and then choose
the bevel that you want.
Add or change a table effect:
1-
Click the table that you want to add an effect to.
2-
Under Table Tools, on the Design tab, in the Table
Styles group, click Effects, and then do one of the following:
3-
To add or change a shadow, point to Shadow, and then choose the
shadow that you want.
4-
To customize the shadow, click Shadows Options, and then choose
the options that you want.
5-
To add or change a reflection, point to Reflection, and then
choose the variation that you want.
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83- Inserting an excel worksheet: Play Video
1-
You can create a new Office Excel 2007 table in Office PowerPoint 2007,
or you can copy and paste an existing table from Office Excel 2007 or Office
Word 2007 into your presentation.
2-
When you insert a new Office Excel 2007 table into your presentation,
you can take advantage of the functionality of Excel tables. However, if you
change the theme of the presentation, the theme applied to the table is not updated, because
the table is an OLE. Also, it is not possible to edit the table by using options in Office
PowerPoint 2007.
3-
Select the slide that you want to insert a table on.
4-
On the Insert tab, in the Tables group, click Table,
and then click Excel Spreadsheet.
5-
To add text to a table cell, click the cell, and then enter your text.
6-
After you enter your text, click outside the table.
7-
To edit the Excel table after you click outside it, double-click the
table.
Copy a table from Office Excel 2007 or Office Word 2007
1-
Do one of the following:
2-
To copy a table from an Office Excel 2007 worksheet, click the
upper-left cell of the table that you want to copy, and then drag to select the
table.
3-
To copy a table from an Office Word 2007 document, click the table that
you want to copy, and then under Table Tools, on the Layout tab,
in the Table group, click the arrow next to Select, and then
click Select Table.
4-
On the Home tab, in the Clipboard group, click Copy.
5-
In your Office PowerPoint 2007 presentation, select the slide that you
want to copy the table to, and then on the Home tab, click Paste.
6-
Tip You can also copy
and paste a table from your presentation onto a worksheet or into a document.
84- Inserting charts: Play Video
1-
To reuse a favorite chart type that you customized to meet your needs,
you can save that chart as a chart template (*.crtx) in the charts template
folder.
2-
Instead of re-creating the chart, you can simply apply the chart
template. You can also apply other types of chart templates, such as templates,
that are provided by your corporation or templates that you download from
Office Online.
3-
If you no longer need a specific chart template, you can remove it from
the charts template folder or you can delete it from your computer.
Save a chart as a chart template:
1-
Click the chart that you want to save as a template.
2-
This displays the Chart Tools, adding the Design, Layout,
and Format tabs.
3-
On the Design tab, in the Type group, click Save
Template.
4-
In the Save in box, make sure that the Charts folder is
selected.
5-
In the File name box, type an appropriate name for the chart
template.
Apply a chart template:
1-
Do one of the following:
2-
To create a new chart based on the template, on the Insert tab,
in the Charts group, click any chart type, and then click All Chart
Types.
3-
Tip You can also
click the Dialog Box Launcher
4-
To make a selected chart match a template, on the Design tab, in
the Type group, click Change Chart Type.
5-
Click Templates in the first box, and then click the template
that you want to use in the second box under My Templates.
6-
Note If a chart
template is located in a folder other than the Charts folder, click Manage
Templates, locate the chart template, and then copy or move it to the Charts folder under Templates.
Remove or delete a chart template:
1-
On the Insert tab, in the Charts group, click any chart
type, and then click All Chart Types.
2-
You can also click the Dialog Box Launcher
3-
Click Manage Templates.
4-
Do one of the following:
5-
To remove the chart template from the Charts folder, drag it to
the folder where you want to store it.
6-
To delete the chart template from your computer, right-click it, and
then click Delete.
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85- Editing charts and data: Play Video
1.
For most 2-D charts, you can change the chart type of the entire chart
to give the chart a completely different look, or you can select a different
chart type for any single data series which turns the chart
into a combination chart. For bubble charts and most 3-D charts, you can only
change the chart type of the entire chart. For more information about the chart
types that you can use, see Available chart types.
2.
Do one of the following:
3.
To change the chart type of the entire chart, click the chart area of the chart to
display the chart tools.
4.
To change the chart type of a single data series, click that data
series.
5.
This displays the chart tools, adding the Design, Layout,
and Format tabs.
6.
On the Design tab, in the Type group, click Change
Chart Type.
7.
In the Change Chart Type dialog box, do one of the following:
8.
Click a chart type in the first box, and then click the chart subtype
that you want to use in the second box.
9. If you saved a chart type as a template, click Templates, and then click the chart template that you want to use in the second box.
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